Leanne can now process invoices within a day.

By re-engineering the accounts payable process, average processing times have gone from ten days to one.

Simplifying accounts payable through automated workflows

Reduce the administrative burden on your accounts payable team and never miss a payment deadline again with FileBound’s suite of AP solutions. Designed to simplify and automate complex and manual processes, FileBound eliminates laborious data entry, automatically routes invoices to approvers and seamlessly integrates with your existing accounting software to save your business time and money.

Reduce your approval time

Use FileBound to capture invoice information automatically from incoming emails to eliminate manual data entry. Build custom workflows to route invoices from your AP team to designated approvers and back again to save time and resources. Integrate FileBound with your accounting system of choice to ensure all invoice information is captured and recorded as part of a single process. FileBound increases visibility, eliminates inefficiencies and cuts approval times in your accounts payable process with solutions to transform your business.

Access documents from anywhere

FileBound’s cloud-based platform means invoices can be accessed from any internet-enabled device, such as your smartphone, tablet or laptop. Whether you're working from home, off-site or travelling interstate, you can instantly access important and critical information wherever you are. Using a standard browser or by downloading a dedicated app, FileBound’s responsive design technology allows staff to work from anywhere, using the device of their choice, while still delivering a secure experience with robust access controls.

Quickly locate and resolve exceptions

FileBound’s suite of AP solutions makes it easy to quickly locate and resolve exceptions. By digitising and electronically tracking your invoices you can see where an invoice is at any time in your AP process and access it instantly. Using FileBound’s automated workflow capability, rules can be set to isolate an invoice if an exception is identified, giving staff the opportunity to quickly locate and resolve it, or escalate it if required. Once resolved, the invoice continues through the automated AP process, ensuring on-time payment.

Simplifying accounts payable

Move away from costly paper-based manual processes and embrace greater efficiency with FileBound’s intuitive AP solutions. Combining digital imaging solutions with workflow automation, seamless software integration and an easy-access electronic records management system, FileBound transforms the AP process, whatever your industry.

Construction

Manage and track invoices on-site and back at the office to save time and money and ensure your project stays on schedule.

Read more >

Education

Integrate FileBound with your school’s accounting system to reduce the time and resources needed to manage inbound invoices.

Read more >

Finance

Improve financial compliance by using automated workflows to route invoices to the correct delegate for payment approval.

Read more >

Automotive

Bring separate dealerships together with a single solution for the storage, management and payment of invoices across locations.

Read more >

Complete oversight plus real time data

FileBound delivers all the information you need in a single dashboard. Having all data in the one place means less searching, less processing and more results, for you and for your staff.

Speed

Reduce the burden of data entry

FileBound Capture eliminates labour-intensive data entry by digitally scanning all invoices and documents that come into your business. With Capture, critical information is pre-populated and validated as invoices and documents are received. A manual exception processing component gives staff the chance to manage exceptions at the source, before progressing further along the AP process. This not only frees your staff for more high-value work, but it also saves valuable time, slashing payment cycle times down to mere days.

Control

Effortlessly control access to documents

FileBound’s Document Management System (DMS) makes accessing documents wherever you are easy but also features robust security and document control features. Apply security policies to applications within the system, such as Accounts Payable files, or even to specific documents to control access to sensitive information. Assign roles to ensure invoices are only actioned by approved staff. You can even control security rights around the functionality users have access to, such as printing, emailing, or changing documents within the system.

Compliance

Easily customise and automate document routing

Meet agreed payment timeframes and reduce the chance of human error with FileBound’s document routing and automated workflow features. Create custom workflows to automate the routing of invoices and supporting documentation from your accounts team to designated approvers, saving time and labour. Build in checkpoints to allow staff to verify details and ensure all required documentation is in place before moving to the next approval point to maintain compliance. FileBound’s drag and drop functionality makes automation a breeze.

Integrations

FileBound seamlessly integrates with leading accounting systems to further simplify your accounts payable process.

CASE STUDY

Vanderfield

Vanderfield set out to find a better way to manage supplier documentation, including centralising and adding visibility to their cash flow process. They needed a solution that provided consistency, transparency and easy access to documents from any location. Working to a tight schedule, FileBound delivered an AP solution that met Vanderfield’s needs within six weeks, eliminating the need to transfer documents and reducing the supplier payment cycle from an entire month down to three days.

Download the case study >

Drive success in your business with FileBound’s accounts payable solution

Let’s talk solutions! Get in touch to discover how FileBound can transform your accounts payable process to drive success.