Automotive dealers are high volume document users, with each new vehicle sale generating many documents through their customer lifecycle. The problems associated with high document volumes are amplified when the dealer has multiple locations with staff in each location needing to access critical information.
The good news for automotive dealers is that modern technologies can transform their business processes. Utilising cloud and mobile technologies, a dealership can now access their critical documents from any geographic location on the device of their choice.
Take deal packs for example. With FileBound’s innovative work management solution, dealership team members can simply go to any multifunction device and scan the deal packs into our cloud solution. Within minutes these documents are securely available in FileBound Cloud from any device, from any geographic location.
This diagram shows how FileBound Cloud’s Deal Pack solution works;
Partnering with Auto-IT, FileBound takes this one step further by sending across the deal pack file link, which is stored against the deal within Auto-IT. This means when the user has the deal open in Auto-IT, they simply click the deal pack link, which will automatically open FileBound and take them directly to the related deal pack, making retrieval even easier.
Whether part of a broad-ranging information management initiative or a localised project-based one, FileBound & Auto-IT help streamline processes for your organisation to save time, reduce costs and boost efficiency:
Save time and improve efficiency by managing documents in a single unified platform. Connect your systems to streamline processes and remove bottlenecks.
FileBound’s automated workflow ability saves time, enables consistency across sites and creates efficiencies so staff spend less time on admin and more time with customers.
Advanced analytics expose data about transaction volumes, financial liabilities and vendor interactions to identify areas for improvement and assist with decision making.
Eliminate missing and duplicate invoices that lead to missed, late or duplicate payments. The result: happier suppliers, happier team members and fewer service calls.
Invoices enter the FileBound solution quickly, are routed automatically, and are accessible from anywhere, reducing resource costs and eliminating the need to manage paper files.
FileBound takes the paper out of your office, freeing up valuable physical space by storing documents electronically and reducing the costs of moving, filing, securing and storing paper.
OzCar were faced with the costly management of physical documents which were hard to locate and growing beyond their storage capacity across 11 locations. Working with FileBound and Auto-IT, OzCar now securely scans and uploads customer deal packs from any yard using their existing multifunction devices. Data is automatically captured before being migrated into FileBound where documents are fully text searchable and can trigger workflow tasks automatically
Talk to us about taking control of your systems and getting more from your business.