Judith can now access all student records in one place.

By digitising paper documentation and integrating separate systems, she can access vital records in an instant.

Streamline school administration with efficient document management

Take control of your information and manage staff and student records with ease, with the help of FileBound’s suite of solutions. Reduce storage costs and eliminate paper by utilising image capture and electronic forms. Connect multiple systems and bring information together in one place with intelligent integration. Increase the accessibility and usability of your school’s data via a cloud-based platform that can be accessed with any internet-enabled device. FileBound does all this, and more, to drive success in your school.

Seamlessly connect all faculties in a single system

Bring individual faculties and departments together with the help of FileBound’s powerful document management capabilities. Connect different software systems and gain a view of student achievement with FileBound’s user-friendly digital document management system. While data remains in each faculty’s system, FileBound’s handy dashboard provides a quick view of all data held for each student or staff member, making it a lot easier to locate records, find information and share critical data across departments and faculties.

Easily access staff and student records

FileBound’s cloud-based platform means staff and student records can be accessed from any internet-enabled device, including smartphones, tablets or laptops. Instantly access important and critical information wherever you are, even if you’re working from home, off-campus or on the road. By using a standard browser or by downloading a dedicated app, FileBound’s responsive design technology delivers easy access to documents while still providing a secure experience thanks to robust access controls on folders, files and specific functions.

Reduce the administrative burden for your staff

Streamline payments, enrolments and other school administrative tasks with the help of FileBound. Easily locate documents with a simple search, saving staff valuable time. Eliminate low-value data entry work by scanning documents and creating electronic forms to collect enrolment and scholarship data. Build custom workflows to automatically route invoices, reports and other documents for approval and action. You can even integrate your existing school administration and finance systems with FileBound, so records are always up to date.

Simplifying school administration

Embrace greater efficiency with FileBound’s intuitive solutions for schools. Combining digital imaging solutions with workflow automation, seamless software integration and an easy-access electronic records management system, FileBound transforms school administration by simplifying all your processes.

Accounts Payable

Integrate FileBound with your school’s accounting system to reduce the time and resources needed to manage invoice payments.

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Human Resources

Eliminate the need to store physical records and access staff information instantly using a single, user-friendly portal.

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Contract Management

Scan documents, create automated workflows and access contract data in a single location to easily manage vendors & contracts.

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Simplify the enrolment process with electronic forms, document routing and a central storage location for all enrolment data.


Improve financial compliance by using automated workflows to route invoices to the correct delegate for payment approval.

Professional Development

Monitor staff accreditation and add training and development activity in a central location to ensure ongoing compliance.

Digital Assessment Archive

Scan or upload student assessment files for easy retrieval at a later time. Create and maintain student records via integration with Student Management Systems.

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Record scholarship information, bring data together for committee review and securely store all applications in FileBound.

All the data you need in one place

FileBound delivers all the information you need in a single dashboard. Having all data in one place means less searching, less processing and more results, for you and for your staff.


Automate document routing for approvals

Streamline report writing and speed up accounts processing for your school with FileBound’s document routing and automated workflow features. Create custom workflows to automate the routing of invoices and supporting documentation from your accounts team to designated approvers and control the collation of teacher comments for approval in student reports. FileBound’s simple drag and drop functionality makes automation a breeze, eliminating manual document handling and giving staff instant access to critical documents.


Control access to your documents and records

FileBound’s Document Management System (DMS) makes accessing documents wherever you are easy, while also applying robust security and document control features. Assign security policies to applications within the system, such as student and staff files, to control access to sensitive information. Set roles within the system to ensure reports can only be actioned by approved staff. You can even control security rights around the functionality users have access to, such as printing, emailing, or editing documents, for additional security.


Simplify auditing and compliance

FileBound helps your school comply with legislation, policies and procedures, simplifying the audit process. Easily keep track of staff accreditation and training with FileBound’s advanced document management system, using Capture to scan and store attendance certificates and qualification documents. Create custom workflows to govern important processes to ensure full compliance. Utilise FileBound’s user-friendly interface to locate and source the evidence you need for audit investigations and compliance reviews.


FileBound seamlessly integrates with popular school administration systems to deliver even more benefits for your institution.


Suncoast Christian College

Before implementing FileBound as part of their accounts payable solution, the Suncoast Christian College accounts team managed a time consuming, complex and resource-heavy process for paying invoices. Automating their document management, approval and payment processes saved them valuable time, money and resources. In fact, integrating FileBound with FACTS l saved the college an additional 7.5 hours a week, equating to 780 hours a year in wages totalling $27,300 per annum.

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Drive success in your school with FileBound’s range of solutions

Let’s talk solutions! Get in touch to find out how you can take control of your school’s data to drive future success.